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Office Liaison (OL) 1 Crossroads Drive, Hamilton

Office Liaison (OL)

Full Time • 1 Crossroads Drive, Hamilton
Benefits:
  • Dental insurance
  • Health insurance
  • Paid time off
  • Vision insurance
  • 401(k) matching

ABOUT AID:

Advanced Infrastructure Design, In.  (AID) is a growing yet established consulting firm located in central New Jersey, offering professional services in non-destructive testing and evaluation (NDT/NDE) of highway infrastructure (bridges and pavements), pavement evaluation and design, geotechnical design and subsurface investigation, subsurface and utility mapping, and forensic studies.

JOB DESCRIPTION:

Our team thrives in a culture of intense positivity, high productivity, and deep commitment to service excellence. We are seeking a dedicated and experienced Office Liaison to keep our operations running smoothly, support our growing team, and contribute to our strong internal culture. If you are someone who thrives in a collaborative environment, enjoys solving problems, and has a knack for keeping operations running smoothly, we would love to hear from you.

KEY RESPONSIBILITIES:

Office & Team Operations

  • Serve as the central point of contact for all office-related issues
  • Interact regularly with engineering and leadership teams to ensure day-to-day needs are met
  • Coordinate office maintenance, supplies, equipment, and vendor relationships
  • Ensure the office environment is organized, efficient, and aligned with company culture
Accounting & Financial Support

  • Enter financial data and transactions into QuickBooks
  • Track and file invoices, receipts, and expenses
  • Generate and maintain financial reports, reconciliations, and summaries
  • Support coordination with external accountants or financial consultants
HR & Employee Benefits Administration

  • Support management of employee benefits including 401K, health insurance, vacation/sick leave tracking (with help from other staff and vendors)
  • Maintain personnel records and assist with onboarding/offboarding
  • Ensure compliance with employment policies and confidentiality standards
Document Management

  • Create, update, organize, and maintain company documents, including:
     
    • Personnel files
    • Invoices and financial records
    • Project-related documents
    • Company policies and internal communications

  • Ensure digital and physical filing systems are up-to-date and secure
Communication & Culture

  • Draft and manage internal communications, memos, policy updates, and occasional external correspondence
  • Promote a strong, positive, and service-driven office culture
  • Help foster teamwork, transparency, and high performance across teams
REQUIRED QUALIFICATIONS:


  • Bachelor’s degree in Business Administration, Accounting, Human Resources, or a related field (strongly preferred).
  • 5+ years of experience in office management, administration, or operations, preferably in an engineering, architecture, or construction (AEC) firm.
  • Proficiency in QuickBooks and Microsoft Office (especially Excel and Word).
  • Strong understanding of basic accounting/bookkeeping and HR functions.
  • Excellent writing, editing, and verbal communication skills.
  • Proven ability to manage people and coordinate across departments.
  • Strong analytical and numerical skills. 
Ideal Candidate Will Be:
 
  • Deeply committed to the organization’s success and to delivering high-quality internal service.
  • Highly motivated, positive, and proactive.
  • Able to manage multiple priorities calmly and effectively.
  • A seasoned people manager who can work across roles and personalities.
  • Organized and detail-oriented with a systems mindset.
  • A natural communicator who thrives in a collaborative environment.
  • Experience with document control systems and project management tools (e.g., Deltek, NetSuite, or similar) preferred.
To apply, send your resume to the following email with the subject: “Office Liaison” sbehbahani@aidpe.com

JOB SITE:

·         This is a full time in person job. Prospective candidates should be able to commute or relocate to the Township of Hamilton, NJ, 08691.
Compensation: $50,000.00 - $85,000.00 per year




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